Privacy Policy

Wan & Waples Limited
Company number: 16995561
Registered office: 44 Bunhill Row, London, EC1Y 8LP
Trading address: Tower 42, 25 Old Broad Street, London, EC2N 1HN

Wan & Waples Limited is the data controller for the purposes of UK data protection law.

For privacy enquiries, please contact: info@wanwaples.com

As a boutique executive search and interim recruitment firm, we collect only the information necessary to provide our services.

Candidates:
– Name and contact details
– CVs and employment history
– Professional qualifications
– Salary and remuneration information
– Interview notes and assessment information
– References (where provided)
– Publicly available professional information (for example LinkedIn profiles)

Clients:
– Names and contact details of client representatives
– Role briefs and search instructions
– Contractual documentation
– Billing and payment information

Website Visitors:
– Name
– Email address
– Any information voluntarily provided
– Limited technical information such as IP address and browser type

We collect personal data:
– Directly from you
– From our clients
– From referees
– From publicly available sources
– Through professional networking platforms
– Through our website

We use personal data to:
– Assess suitability for roles
– Introduce candidates to clients
– Manage recruitment processes
– Conduct referencing and due diligence
– Manage client relationships
– Comply with legal and regulatory obligations
– Maintain business records

We do not sell personal data.

Under UK GDPR, we rely on the following lawful bases:
– Legitimate interests – to operate our recruitment business and match candidates with appropriate opportunities
– Contract – where processing is necessary to fulfil a contract or take steps prior to entering one
– Legal obligation – where required by law
– Consent – where required (for example, for marketing communications)

We may occasionally send insights, updates or relevant opportunities.
We will only send marketing communications where:
– You have opted in, or
– We are permitted to do so under applicable law.
You can unsubscribe at any time by contacting us or using the unsubscribe link in our emails.

We may share personal data with:
– Client organisations in connection with a search mandate
– Professional advisers (such as accountants or lawyers)
– Our CRM provider (Recruit Hub)
– IT and secure cloud service providers

All third-party providers are required to process personal data securely and in accordance with data protection law.
We will not share your information with third parties for unrelated marketing purposes.

If we use service providers located outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

We retain personal data only for as long as necessary for the purposes set out in this policy.
As a general guideline:
– Candidate data is retained for up to six years from last meaningful contact
– Client data is retained in line with contractual and accounting obligations
We may retain information longer where required by law or to establish, exercise or defend legal claims.

We take appropriate technical and organisational measures to protect personal data.
As a small, partner-led firm, access to personal data is restricted and handled with care. We use secure systems and limit access to those who need it for legitimate business purposes.

Under UK data protection law, you have the right to:
– Request access to your personal data
– Request correction of inaccurate information
– Request erasure in certain circumstances
– Object to processing
– Request restriction of processing
– Request data portability (where applicable)
To exercise your rights, please contact: info@wanwaples.com
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

We may update this Privacy Policy from time to time. The most recent version will always be available on our website.